Medical records digitisation and document OCR
Reports from other physicians, attachments from e-mail and the data box, contracts and receipts from daily operations. NexaCare reads the text, recognises the type of document and suggests where it belongs. All you do is confirm.
- E-mail and data box attachmentsNexaCare opens the attachment and recognises the document type and patient.
- Documents by categoryContracts, inspections and other documents sorted by content.
- Invoices and receiptsOCR turns receipts into data and keeps an eye on due dates.
No more manual retyping
NexaCare reads, sorts and tracks the documents that pass through your practice every day.
Medical reports and attachments from other physicians
When a report arrives by e-mail or data box, NexaCare opens it for you. It recognises the document type and the patient and offers to save it to the records – the original to the folder in your practice system and the structured note to the clinical record.
- Recognition of the document type, such as a medical or outpatient report
- Patient assignment that you simply check
- Save with one click or create a follow-up task
- Document type
- Specialist report
- Patient
- Jana Svobodová, 1984
- From
- Cardiology outpatient clinic
Suggested next step
Contracts, inspections and expiry tracking
Operational documents are sorted into categories by content. When a contract, insurance policy or device inspection is about to expire, it shows up among tasks before it is too late.
- Categories such as employment contracts, inspection and calibration or other
- Expiry reminders as tasks
- All practice documents searchable in one place
Employment contracts
12 files
Inspections & calibration
8 files
Other
21 files
- ECG device inspectionin 14 days
- Liability insurancein 45 days
- Lease agreementuntil 2028
New task: book the ECG inspection
Invoices, receipts and accounting documents
OCR turns invoices and receipts into structured data. The accounting overview shows income and expenses per month, quarter or year, as well as overdue documents.
- Recognition of supplier, amounts and due dates
- Overview of income, expenses and payments from health insurers
- Alerts for overdue documents or documents without a due date
Income
486 200 Kč
Expenses
212 900 Kč
Overdue
2
- Supplier
- MedSupply
- Amount
- 8 450 Kč
- Due
- 15. 7.
How a document moves through the practice
Whether it arrives by e-mail, through the data box or as a scan, the workflow is always the same.
Book a demo- 01
The document arrives
As an e-mail attachment, a data box or insurer portal message, an uploaded file or a photo from the mobile app.
- 02
NexaCare reads it
It recognises the text and the type – a medical report, contract, inspection and calibration, invoice or receipt.
- 03
It suggests filing
For reports it recognises the patient, for contracts and inspections it tracks validity, receipts go to accounting.
- 04
You confirm
You approve the filing. The original is kept and the structured note goes where it belongs.
Document security
Practice documents contain sensitive data. This is how we handle them – full details in the Security and data retention document.
Frequently Asked Questions
Find answers to frequently asked questions about NexaCare features, data security and using the platform.
NexaCare is a digital assistant for practice administration. It drafts clinical notes from patient conversations, brings together messages from email, data boxes and health insurer portals, extracts information from documents and invoices, and keeps track of tasks, contracts and medical equipment—all in one place.
No. It works alongside your existing system. You continue to maintain medical records in your practice management system. NexaCare prepares the relevant information and sends it to your system once you approve it.
It connects to practice management systems via the DASTA4 standard, with a direct integration for SmartMEDIX. It also connects to data boxes, your email inboxes and health insurer portals.
Yes. Doctors, nurses, receptionists and administrative staff can each have their own account. The practice administrator controls who can access each module and email inbox. One user can work across multiple practices, with their data kept separate.
Didn’t find your answer?
Contact usFree your practice from manual retyping
We will show you how NexaCare reads your reports, contracts and receipts and suggests where they belong.